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Registration and records

Notice of arrival at the place of stay

The arrival notice is a form filed by the receiving party, not by the person who arrived. Part 2 of article 20 of Law 109-FZ: the notice «is submitted to the migration registration authority by the receiving party or directly by the foreign national in the cases provided for» by the law.

The tear-off part of the form stays with the arriving person — and that slip is what people call «registration». Sub-point «b» of point 1 of part 2 of article 22: the foreign national «receives from them the tear-off part of the said notice form». If the notice was filed electronically, the receiving party prints the tear-off part and hands it over.

The deadline is seven working days, and in hotels, hospitals, sanatoriums and children's camps one working day, filed by the administration. The remaining deadlines, including fifteen days for citizens of Tajikistan and thirty days for EAEU citizens, are on the deadlines page.

Work out your own dates

What documents to bring

What the arriving person hands to the receiving party (sub-point «a» of point 1 of part 2 of article 22): a passport — «a document proving their identity and recognised as such by the Russian Federation» — and the migration card, except where an international treaty removes the duty to fill one in.

What goes into the form. The law lists the data recorded in migration registration (article 9 of Law 109-FZ), and it falls into three groups:

  • about the arriving person — surname, first name, patronymic, citizenship, date and place of birth, sex, the document and its details, migration card data, purpose of entry, occupation, the declared period of stay;
  • about the place of stay — the address where the person actually lives and the date of registration at that address;
  • about the receiving party — who they are, their document, their address, and for an organisation its name and address.

Forms to download

The forms come from the Official Internet Portal of Legal Information: Приказ МВД России от 22.10.2024 № 628, Зарегистрирован Минюстом России 24.12.2024, № 80722, in force since 2025-02-05. We re-check them against the portal on a schedule; last checked 2026-10-05.

Open the order on the legal information portal

Where they come from, and why it matters. The layout of the notice is approved by an order of the Ministry of Internal Affairs, and it changes: most recently by order No. 628 of 22 October 2024, in force since 5 February 2025. A form taken from some other site may be a previous version, it will not be accepted, and the person finds that out in the queue. So our files are pages of the official PDF from the legal information portal, without a single pixel of ours, and once a week a machine re-checks them against the portal and looks for a new order.

Where it is filed (sub-point «a» of point 2 of part 2 of article 22): «directly — in person or in electronic form, or through a subordinate enterprise or an authorised organisation, or through a multifunctional centre», and also by post.

What follows from this

Four cases in which the arriving person files the notice themselves:

1. The receiving party has valid reasons and they are documented. Then the notice «shall be submitted to the migration registration authority, in the established manner, directly by the said foreign national» (part 3 of article 22). 2. The home belongs to the arriving person. They may declare it as their place of stay and file the notice together with the title document — or without it, if the data is already held by state bodies (part 3.1). 3. The owner of the home lives abroad. Then the arriving person notifies the authority in person and attaches the notarised consent of the receiving party to their residence (part 3.2). 4. The owner is a Russian citizen with a Gosuslugi account and gives consent through it: the law describes this route as well.

It is the receiving party that answers for a notice never filed. Part 4 of article 18.9 of the Code of Administrative Offences names exactly that: «failure by the receiving party to fulfil obligations in connection with migration registration» — a fine of two to four thousand roubles for an individual, up to fifty thousand for an official, up to five hundred thousand for an organisation. For the arriving person, breaking the registration rules falls under part 1 of article 18.8: two to five thousand roubles, possibly with expulsion. From 3 November 2026 both paragraphs are amended by law 294-FZ of 4 August 2026.

Where to go next

The whole procedure — on the migration registration page.

What to do when the deadline runs out — extending registration.

Frequently asked questions

Where do I get the notice form?

Download it from the block above — those are pages of the official PDF of the ministerial order from the legal information portal. Or pick one up on the spot: at the migration unit, at an MFC, through Gosuslugi.

I rent a flat. Who files the notice?

The owner of the flat, as the receiving party. You file it yourself only in the cases named in the law — for example, if the owner lives abroad.

The owner of the flat is abroad. What do I do?

Notify the migration authority in person and attach the owner's notarised consent to your residence. This is set out in part 3.2 of article 22.

What do I do with the tear-off part?

Keep it and show it when checked. It is what proves you are registered.

The owner refuses to file the notice. Will I be fined?

In that situation the duty and the fine sit with the receiving party. But breaking the rules of stay is your article too, so the matter is settled before the deadline expires, not after: where the reasons are documented, the law provides a route for that case as well.

Are the arrival notice and the departure notice the same thing?

No. The arrival notice is filed when someone moves in; the departure notice when they move out — and not even always: registration ends by itself when the person leaves Russia or is registered at a new address.

The rules were verified on 22 September 2026 against the text of Federal Law 109-FZ of 18 July 2006 in the version of 31 July 2025 (with amendments in force from 1 March 2026) and the Code of Administrative Offences. The forms come from the Official Internet Portal of Legal Information, from order No. 628 of the Ministry of Internal Affairs of 22 October 2024 (registered with the Ministry of Justice on 24 December 2024, No. 80722); the composition of the fields is described in words following article 9 of Law 109-FZ.

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